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FAQs are written with the initial registrant (i.e., mentee) in mind; however, the information is also useful for mentors and employers of SLPs and audiologists.
Mentorship is required for initial registrants and in some cases for registrants who have practiced for less than two years. Through the process, initial registrants (i.e., mentees) develop and demonstrate the competencies necessary to meet standards of practice under the guidance and mentorship of an experienced general registrant of the College. During the mentorship period, the mentee reflects on their ability to meet standards of practice through self-assessment. The mentee and mentor work together to complete assessments of the mentee’s practice at the midterm and at the end of mentorship.
You cannot begin your mentorship period or use the professional title “speech-language pathologist”, “speech therapist” or “audiologist” until you are registered with CASLPO.
Time spent with your mentor before the College has issued a certificate of registration to you, cannot be used to satisfy your mentorship requirements.
|Clinical Reasoning Tool - Mentorship|
FAQs are written with the initial registrant (i.e., mentee) in mind; however, the information is also useful for mentors and employers of SLPs and audiologists.
Yes, you can apply to CASLPO, obtain your initial certificate of registration and begin your mentorship period before writing the CETP Exam. In this situation, the College will require you to sign an Undertaking to write the CETP Exam during your mentorship period. It is advised that you inform your employer that you have not completed the CETP Exam when you begin your employment, as Exam failure would impact your ability to practice and your mentorship period.
If you do not pass the CETP Exam, you must stop your practice, and your mentorship, within 30 days of learning of your Exam failure. Your initial certificate of registration with CASLPO will expire. You may re-apply for an initial certificate after your successful completion of the Exam is confirmed. Your mentorship can be resumed when your initial certificate has been reinstated.
The College will determine if and/or how your mentorship can be resumed. First, successful completion of the Exam needs to be confirmed and your initial certificate of registration will need to be reinstated.
The Registrar may extend your mentorship period due to an extenuating circumstance (e.g., a serious illness that affects your ability to take the Exam, the death or illness of an immediate family member, etc.). It is a condition of an initial certificate of registration that you practice under mentorship, therefore, you must continue with mentorship until you have taken the next available Exam and received your Exam results. This could mean that your mentorship extends beyond the time when you officially finish 6 months and submit your Mentorship Self-Assessment Tool (MSAT). In this case, the College will ask that you submit a plan detailing how you will continue to be mentored until you have completed the CETP Exam and any other outstanding requirements that need to be completed before you can become a General CASLPO registrant. This will require a discussion with your mentor, and employer, on how continued mentorship can be arranged.
When mentorship is extended in this manner, the College recommends that the mentor and mentee continue with 1-2 hours of direct or indirect guidance per week that includes discussion of practice related matters, application of practice standards and case discussions with the Clinical Reasoning Tool version for mentorship.
Inform the College as soon as possible. You will need to submit an extension request (“Form”) that requires you to outline the reason(s) you are taking an extended leave. You may also be issued an Undertaking to keep the College informed of when you will return to practice. This is to ensure the College does not lose track of your registration status and mentorship progress.
There is a 24-month time limit for completing mentorship stipulated in Ontario Regulation 21/12 that begins on the day you were issued an initial certificate of registration. The College cannot extend your mentorship period beyond this date. If you are unable to complete your mentorship within this time frame, your initial certificate of registration will expire, and you will be required to re-apply to CASLPO.
If you applied to CASLPO prior to April 1, 2021, it is important that you know that when you re-apply you will do so under a new Registration Regulation that requires you to pass the CETP Exam and you will be required to take the CETP Exam within 6 months of your return to practice.
If you applied to CASLPO after April 1, 2021, the CETP Exam requirement already applies, and you are required to take the CETP Exam within 6 months of your return to practice.
The start date for your mentorship is your first day of employment as a SLP or audiologist, or a date shortly thereafter. You have 30 days from your employment start date to submit your mentorship contract to the College.
It is very important to note that you can only begin working as an SLP or audiologist after you have your certificate of registration to practice. Therefore, the start date of your mentorship must be a date that occurs after the date you became initially registered.
During your mentorship period you must:
For a detailed explanation of the mentorship process, please refer to the Mentorship Program Guidelines.
Mentors must be in good standing with the College, which means they meet the following criteria.
The mentor must:
Being Schedule 2 of the Regulated Health Professions Act, 1991.
Prior to processing an applicant's initial registration, College staff will verify the proposed mentor based on the criteria.
Mentor Criteria Met
If the proposed mentor meets the criteria the applicant's initial registration is processed within 5 to 10 business days and further information about the mentorship period is e-mailed to the mentor and the applicant.
Mentor Criteria Not Met
If the proposed mentor does not meet the criteria the College will notify the mentor and the applicant. The applicant must find another audiologist or SLP who can provide mentorship. Upon request the College can assist applicants who need help finding a mentor. The responsibility of securing a mentor remains with the applicant.
If at any point the mentor changes, for example before the mentorship period begins or while a mentorship is in progress, the new proposed mentor will be verified before the change is approved.
No, your mentor's role is not to supervise you. Supervision is mandatory when you are a student and your supervisor is responsible for the clinical decisions that are made. Once you are registered with the College you are accountable for all the services you provide to your patients. Your mentor's role is to guide you generally in your practice, including directing you to useful resources, to enhance your competence and so that you meet the College's standards.
The College does not have a limit regarding the number of mentees that one mentor may provide guidance for. It is the mentor's responsibility to ensure that they have sufficient time to devote to each mentee that they have committed to.
The College can assist you in your search for a mentor if you have been deemed eligible for registration and have already found employment in your profession. Based on where you will be working the College can provide you with a list of potential mentors. It will be up to you to contact the individuals on the list to determine if they are available and if they will be a good fit as your mentor.
To obtain a list of potential mentors contact [email protected] and indicate the following:
No, multiple mentors are not permitted. You must only have one designated mentor, preferably for your primary employment setting (i.e., where you will work most often). Your designated mentor will discuss your practice with you, taking into account your multiple practice settings and perhaps different practice areas. Mentors can have a “collaborator” for other settings or practice areas. Please see the FAQ on mentorship collaborators. Mentors are ultimately determining if you meet the minimum standards required of all SLPs and audiologists in every practice setting.
If you intend to count hours worked at a secondary employment setting towards your 500 hours of patient care you must do the following:
Ideally over the course of your mentorship, your designated mentor will:
The College understands that there are some circumstances where it is difficult for one mentor to provide all 48 hours of mentored guidance. This may occur if your mentor has time constraints or if you are working in another clinical practice area that your mentor is less familiar with. Other SLPs or audiologists may provide a portion of the 48 hours as “collaborators” if the following conditions are met:
It is helpful if your mentor has work experience in the same or similar areas of practice because then there is a shared understanding of the context for your work in the profession. However, it is not necessary for your mentor to have experience in every area of practice you will work in. They can still evaluate whether you meet the practice standards of the College based on the 48 mentored hours they will provide and the meetings, discussions and evaluations you will complete together.
You may have another SLP or audiologist collaborate with your mentor for areas of practice that are unfamiliar to your mentor. Your mentor would organize this collaboration and contact the collaborator to discuss your practice in that setting so that they can evaluate you appropriately for your midterm and final evaluations.
No, it is a condition of an initial certificate of registration that you must be mentored. Therefore, the College will not issue your initial certificate unless you have a mentor in place. Consequently, the start of your employment and the beginning of your mentorship must coincide. The College takes it very seriously if you do not adhere to the conditions of your license. Should issues arise, contact the College and we will help you develop a workable plan.
An employer can choose to offer compensation to an SLP or audiologist employee who takes on the mentoring role. This is an independent decision of the employing organization and is not required by CASLPO. Such an arrangement must be negotiated between the mentor and the employer and should not involve the mentee. Mentees are prohibited from compensating mentors directly, as this puts the mentor in a potential conflict of interest.
If you are completing all your patient care hours with your mentor at your primary employment setting, then you can decide on the best method to document your hours with your mentor.
If you are completing some patient care hours at a secondary employment setting you must document your hours using the Patient Care Hours Tracking Form, which is in the Mentorship Self-Assessment Tool under “Mentee Resources”.
Provide this documentation to your mentor, as your mentor may choose to contact the other professionals to verify your hours.
We advise in all cases that you keep copies of your documented patient care hours.
The 500 patient care hours required for your mentorship include only Direct Client Care.
Direct Client Care refers to professional activities on behalf of the client including:
If your job description differs greatly from what is described above as patient care, please contact the College to confirm if the employment opportunity will be suitable for the purpose and requirements of CASLPO’s mentorship program.
You may count the time you spend recommending, developing, or implementing a treatment and/or management program and you may count time you spend consulting with the CDA regarding the patient's plan of care. You may not count the time that the CDA spends carrying out the clinical tasks you've assigned, or your observation of the CDA carrying out assigned clinical tasks with a patient, towards your 500 patient care hours, as this does not constitute direct patient care on your part.
Supervision of support personnel is a minimum practice standard in the Mentorship Self-Assessment Tool (indicator 1.5). You are required to demonstrate that you meet this practice standard if supervision of support personnel is part of your practice.
Yes, however, you may not count those patient care hours towards your required 500 patient care hours. The 500 patient care hours required during the mentorship period must only include your work and services provided to Ontario-based patients. Hours spent providing services to patients outside the province of Ontario cannot be counted towards your CASLPO mentorship.
In addition, CASLPO registrants may only provide virtual care if they are registered to practice in the jurisdiction where the patient is located. This is true even if the patient will be out of the province temporarily. This means that if you intend to provide virtual care to a patient in any other province or country, you must inquire with that province or country's regulatory/licencing body and ensure you meet their requirements to practice before you provide any virtual care.
Yes, the mentee and mentor do not have to be in the same physical location. The interaction required between mentor and mentee for effective mentoring can occur remotely through virtual means (telephone, video, e-mail etc.) and also using the Mentorship Self-Assessment Tool (MSAT).
Mentors can be external to an employing organization, assuming the employer will allow this kind of arrangement. In all cases, involvement of the employer to facilitate a remote mentorship arrangement is important.
For remote or virtual mentorship, determine how you will meet the following requirements with your mentor and discuss what your plan is with your employer:
You can scan and e-mail your mentorship contract to [email protected]. It is preferable that each document be sent as one single PDF. You may also fax documents to 416-975-8394 or mail them directly to the College. Our address can be found on our website here. We do not require an original copy, however, please keep copies for your own records
The midterm and final mentorship reports are submitted by the designated mentor through the Mentorship Self-Assessment Tool (MSAT).
Your mentorship schedule and report due dates are displayed in the Mentorship Self-Assesment Tool (MSAT) in the side bar menu on the left of the screen.
If you change jobs, update your employment information in the member portal. CASLPO permits your designated mentor to continue mentoring you in a new employment setting. However, this must be agreeable to both you and your mentor, as well as your new employer. If this is not feasible, you will need to find a new mentor within 30 days and submit a new mentorship contract.
You must notify the College before you change mentors. It is a condition of your initial certificate of registration that you must practice under the mentorship of a General CASLPO registrant who meets the mentor criteria.
The College will verify your new mentor against the criteria and ask you to submit a mentorship contract with your new mentor’s information. The College will also determine if an extension is required to allow enough time for your new mentor to be able to report your compliance with Practice Standards. This will depend, for example, on how far along you are in your mentorship and whether the midterm report is complete.
If the new proposed mentor does not meet the College's criteria you must find a new mentor within 30 days. If you cannot find a new mentor within this time frame the College will require you to stop practicing in the profession until a qualified mentor can be secured ( Ontario Regulation 21/12, subsections 9 and 10.)
The information in your MSAT will be changed over when your new mentor and mentorship schedule are confirmed. Your new mentor will be added to the MSAT, and your previous mentor will no longer have access. The new dates for midterm and final report will be reflected, if applicable. Your new mentor will be able to view all of the comments and evidence that have been inputted into your MSAT so far. You are advised to remove any evidence files uploaded to the MSAT that contain personal health information of patients when you change mentors, as your new mentor viewing these files may constitute a patient confidentiality breach.
If you want to carry over hours completed with the first mentor, the College requires a written statement from the first mentor that confirms your hours completed and your progress to meet practice standards up to that point. The Midterm Report in your Mentorship Self-Assessment Tool, if completed, could serve as a written statement. If not, then a separate statement will be required. The College will then determine if hours can be carried over.
The College can grant extensions to the mentorship period for reasonable requests and in keeping with the requirements of Ontario Regulation 21/12, which limits the term of an initial certificate to a maximum of 24 months from the date it was issued.
Extensions will be handled by individual request.
If you are unsure about how much additional time you will need to complete your mentorship, then please wait to request an extension until after you discuss this with your mentor and gain some certainty.
Ontario Regulation 21/12 stipulates that the mentorship period can be extended for up to 24 months from the date an initial certificate was issued. This puts a 2-year time limit on completing your mentorship starting from the day you were issued an initial certificate of registration. If you are in a situation where you will approach this deadline, contact the College as soon as possible
The College does not have the authority to extend mentorship periods beyond this 2-year deadline. If you do not complete your mentorship within this time frame you will be required to re-apply to CASLPO.
It is recommended that you have at least 250 hours of patient care, or within 50 hours of that amount, before your midterm evaluation and report are submitted. This amount of patient care allows for sufficient practice experience and reflection on your progress to meet practice standards by your midterm.
If you do not have at least 200-250 hours of patient care by the midterm, you must request an extension to your midterm report due date. To request an extension, complete the Mentorship Extension Request Form in the MSAT under “Mentee Resources”, and email it to [email protected].
No, you don't need to submit your evidence of compliance to the College. Your evidence of compliance must be reviewed by your mentor in the Mentorship Self-Assessment Tool (MSAT) before your mentor completes your midterm and final evaluation reports.
When your Final Evaluation Report has been submitted by your mentor in the MSAT it will be reviewed by the College. This may take several days. Once your final report is approved, your initial registration will be changed to general and you will be able to log into the member portal and download a new membership card.
Due to the Covid-19 Pandemic, College staff are currently unable to issue wall certificates. Under normal circumstances, a wall certificate would be sent to you within 30 days after you have successfully completed the mentorship period and become a General registrant of the College.
Try to resolve the conflict directly with your mentor first. If the issue persists, you and your mentor should ask for assistance from the designated third party identified in your Mentorship Contract. If a resolution is still not possible, or the steps outlined do not seem feasible given your situation, then contact the College for assistance. We encourage the mentor and mentee to contact the College together in this situation.
CASLPO's Code of Ethics should be used by members of the College to guide their practice. The framework of CASLPO's Code of Ethics can be applied to most professional decisions. Mentors should not ask mentees to do work that is not related to the mentee's position for which the mentee receives no credit or remuneration.
If you are unable to complete the mentorship period within 24 months of the issuance of your initial certificate of registration, your initial certificate will expire and you must re-apply for a certificate of registration with CASLPO.
The College does not have the authority to extend mentorship periods beyond 24-month deadline stipulated in the Registration Regulation 21/12. If you do not complete your mentorship within this time frame you will be required to re-apply to CASLPO. Depending on the circumstances of your re-application, you may be required to write the Canadian Entry-to-Practice Examination.
In this scenario the College must be contacted to determine the next steps.